SaniServ is Hiring an Executive Assistant

Job details:

$40,000 – $42,000 / year based on level of experience.

$1,000 Bonus after successfully completing six months of full-time employment. Rules apply.

Job Type

About SaniServ:

SaniServ® makes high quality soft serve, frozen yogurt, frozen beverage, and shake machines. SaniServ® machines are easier to operate, have fewer parts to clean, and offer the broadest range of options available on the market. With their AccuFreeze technology, they produce the smoothest soft serve and frozen beverages on the market. And they are all made in the United States at their manufacturing facility in Mooresville, IN.

Since 1929, thousands of restaurants, schools, and the world’s largest stadiums have relied on SaniServ every day. 

Summary of Responsibilities:

We are looking for an Executive Assistant to provide administrative support to the president, performing a wide variety of functions independently and exercising confidential discretion and sound judgment in the performance of these duties. The Executive Assistant helps by answering phone calls, maintaining office files, facilitating book orders, scheduling meetings, preparing routine correspondence as directed, running errands, attending meetings, and completing reports as requested by the president. Administrative services may be provided to other department staff as required. Additionally, this person will assist with special projects as assigned by the president.

Essential Functions: 

  • Provide administrative support to the president. This includes calendar and email support, travel arrangements, and tracking of projects and deadlines.
  • Answering, screening, and handling phone calls appropriately
  • Setting up and monitoring working project files and ensuring deadlines are met
  • Scheduling appointments and keeping calendar current
  • Coordinating travel arrangements, including airfare, hotel, and/or conference registration, respective of budgetary limits
  • Highly motivated, flexible, and has a great attitude on life
  • Other duties as assigned

Qualifications / Experience:  

  • Proficient in Google G-Suite and Microsoft Office
  • Computer literate with the ability to learn now software applications quickly
  • Ability to organize and lead projects and perform multiple tasks in a busy environment
  • Experience using office equipment, including printers and scanners
  • Experience using modern CRM systems. Previous HubSpot experience preferred.
  • Excellent oral and written communication skills
  • Excellent interpersonal skills
  • Flexible with the ability to adapt readily to changing circumstances
  • Exceptional organizational skills, attention to detail, and follow-through
  • Self-motivated, self-starter, independent thinker
  • Ability to think proactively and prioritize work
  • Exercise discretion and confidentiality with sensitive company information 
  • 1 year of previous experience preferred
  • SaniServ is a drug-free workplace. Candidates must pass drug screening to qualify for this position.


  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Paid Time Off
  • College Assistance
  • Long-Term Disability Insurance
  • Short-Term Disability Insurance
  • Life Insurance


  • 8:00 a.m. – 5:00 p.m.
  • Monday – Friday

Work Location:

SaniServ Headquarters, 451 East County Line Road, Mooresville, IN 46158

Work Remotely: No